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Winter Break Guidance for Departments

As you know, the University (including the Bechtel International Center) will close for Winter Break starting on Monday, Dec 20th, and re-opening on Monday, January 3rd, 2022.  Keeping winter closure dates in mind, we want to make you aware of certain blackout dates and deadlines by which H-1 and J-1 requests must be RECEIVED by Bechtel in order that they can be processed by the scholar advisors before the start of the winter break.

Please be aware that:

  • Some J requests do NOT come to us directly after you have submitted them in workflow (e.g. Postdocs, Med School Visiting Scholars),
  • H requests must be routed through several levels of approval after you initiate them, before reaching Bechtel.

H-1 Deadlines:

  • October 22nd - All H-1 workflow transactions must be RECEIVED by Bechtel by this Oct 22 deadline if an approval notice is needed prior to the start of winter break, in accordance with Bechtel’s minimum 60 day processing time. PLEASE NOTE: It is no longer practical to send petitions without Premium Processing. All petitions should now be sent with Premium Processing as it can now take 8+ months for USCIS to process petitions without Premium Processing
  • We cannot begin processing any H request, even if all paperwork has been submitted to Bechtel, prior to the H workflow transaction being approved by all required approvers and having been received by Bechtel. PLEASE NOTE: It can, in general take from 2 to 6 weeks for an H transaction to reach Bechtel after it has been initiated.

Please note that the possibility of getting an H-1 approval notice from USCIS before December 17th for transactions and paperwork received by Bechtel after the October 22 deadline is unlikely.

J-1 Start Date Blackout Dates:

  • DS-2019s will not be issued with a start date between December 1-31, 2021. This is to allow for sufficient time for the scholars’ SEVIS records to be validated before the 15-day deadline
  • November 30, 2021 is the latest start date we will issue for 2021. The scholar must arrive to Stanford by November 30. If they are unable to arrive by November 30, their start date will be amended to January 3, 2022. 

J-1 Deadlines:

  • December 10th  - Initial DS-2019 requests
  • December 15th – Extension, Amend and other DS-2019 requests
  • December 15th – Scholar Arrival and Insurance Confirmation web forms. The scholars must submit these only after arrival in the US.

J requests submitted after these deadline dates will be processed after the University reopens on January 3, 2022.

Thanks for your attention to these important dates.

Bechtel Scholar Advisors