H-1B Document Checklist

Employee name, emplid and email:

Dept. Contact name, phone, email: 

Workflow transaction number: 

Type of Request (mark one)

• Initial H-1B - Consular processing
• Initial H-1B - Change of Status to H-1B within U.S.
• Extension of current Stanford sponsored H-1B status, consular processing
• Extension of current Stanford sponsored H-1B status, within U.S.
• Transfer of H-1B status from a different H-1B sponsor to Stanford (port)
• Amendment of current H-1B status, without extension

Please use the following checklist to compile a set of single-sided documents for submission to Citizenship and Immigration Services. Cover your dossier with the checklist and mark items as enclosed. Bind with rubber bands and place in a secure envelope. Separate/identify the sections with tabs at the bottom of the page. Please arrange in the order given.

• Cover letter
• Evidence of waiver or fulfillment of two-year home residency requirement
• Copy of most recent I-94 entry-exit record
• Payroll history 
• Employee's CV
• Educational credentials
• Licensure (for physicians with patient care and other occupations requiring licensure)
• Job offer/Re-appointment letter
• Immigration history (biographical and other relevant passport pages with US entry stamps; US entry visa pages; current and previous immigration documents in reverse chronological order (I-20, DS 2019, I-797A or B)

In a separate copy set, compile the items below for processing and recordkeeping.

• Mailing label
• Filing Fee Payment
• Affidavit affirming supervisor’s responsibility under Stanford policy and federal regulations
• Waiver of Liability signed by H-1B employee
• Dependent documents, including a separate waiver of liability

Please do not:

• Staple pages
• Insert card, colored paper or plastic separators
• Use plastic/adhesive or glue tabs
• Print double-sided copies
• Use binder or paper clips
• Bundle documents in folders, binders or other covers